Sherpa Bookkeeping
Client Letter of Engagement
/Agreement
Introduction
01 Letter of Engagement
02 Agreement
03 Next Steps
Introduction
At Sherpa Bookkeeping, our approach is simple: clear analytics, practical advice, and guidance over glory. Our role is to maintain accurate financial records and provide insights that help reveal what matters most in your business.
This agreement outlines the services we will provide, our shared responsibilities, and the terms of our engagement so expectations are clear from the outset.
01 Letter of Engagement
Thank you for choosing Sherpa Bookkeeping to support your business.
This Agreement outlines the terms of our engagement and the services we will provide. This Agreement continues until terminated in writing.
Scope of Services
Sherpa will provide bookkeeping and/or advisory services as selected by you and outlined in the following packages.
Services include:
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Bank, credit card and loan reconciliations
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Accounts payable and receivable management
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Payroll processing and compliance
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BAS/IAS preparation and lodgement (as a registered BAS Agent)
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Superannuation processing
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Management reporting
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General ledger maintenance
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Year-end support and liaison with your tax agent
Services outside the agreed package will be quoted separately or may require a tier upgrade. Sherpa may use cloud-based and AI-assisted systems to deliver services efficiently.
Responsibilities
Client Responsibilities
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Provide timely, accurate and complete information
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Maintain responsibility for business decisions and compliance obligations
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Ensure all records supplied are correct
Sherpa Responsibilities
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Perform services with due care, skill and confidentiality
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Comply with relevant laws, including the Tax Agent Services Act
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Maintain professional and ethical standards
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Communicate promptly regarding issues or requirements
Fees & Payment Terms
Service Model
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Fixed fee packages (detailed below):
-
-
Set up - hourly rate - invoiced weekly
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Launch & Base – invoiced monthly
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Trail & Summit – invoiced weekly
-
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Hourly rate: $90 per hour (additional services, clean-up work, client setup)
Payment Terms
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Invoices payable within 7 days
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Services may be suspended for overdue accounts
Software subscriptions (e.g., Xero, Dext)
-
Are billed separately unless otherwise stated.
Software & Third Parties
Sherpa may recommend or facilitate software integrations but is not responsible for third-party system failures or outages.
Termination
Either party may terminate this Agreement with 30 days’ written notice. Immediate termination may occur for non-payment, breach, or misconduct. Outstanding fees remain payable upon termination.
Confidentiality
All client information will be kept confidential unless disclosure is required by law or authorised by the Client.
Limitation of Liability
To the extent permitted by law:
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Liability is limited to fees paid in the preceding 3 months
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Sherpa is not liable for indirect or consequential losses
Sherpa is not responsible for penalties resulting from incomplete or incorrect client information.
Professional Standards & Variations
Sherpa provides bookkeeping and advisory services only and does
not provide audit, taxation, legal or financial product advice unless
agreed in writing.
Service tiers may be varied with 30 days’ written notice.
02 Agreement
Your Monthly Service Fee would be: per month
This fee is based on the current transaction volume and scope discussed. Final pricing may be adjusted if the transaction volume materially changes.
Software subscriptions (such as Xero or rostering systems) are additional where applicable.
$600
Agreement
This agreement is between:
Sherpa Bookkeeping
(ABN: 45 197 060 753)
and
Client:
First Name*
Fiona
Last Name*
Bissell
Company Name*
Moving Minds Psychology
ABN*
46 697 996 553
Address*
5 Hickory Ct
Suburb/City*
Buderim
State*
Qld
Post Code*
4556
Your Recommended Package
Your Recommended Package*
Base
Confirmed Price / Mth*
$600
Payroll:
(Current No. of Employees)*
1
Transactions:
(Average Number/Mth)*
60
Notes (Package)
A Dext account will be established for receipt capture, Sherpa to absorb cost, to ensure accuracy of GST and account coding. We will ensure your file is compliant and clean and you can focus on building your practice
Fees (If Applicable)
Rates
Clean Up: $120/hr, Hourly: $90/hr
Project Work (or Additional's)
Historical cleanup is required before the file can be regarded as fully reliable. We recommend completing an initial cleanup be undertaken alongside ongoing bookkeeping.
The main work includes:
- Reconciling three bank accounts, with outstanding items dating back to 2023 and form part of an entity (suggest sole trader) not linked to company
- Investigating the Fiona Bissell Work Invoices account, which has significant historical outstanding receipts and payments.
- Cleaning up the Interest Income account, which currently includes psychology, Medicare and NDIS income that needs to be reclassified.
- Reviewing $18,701 in Aged Payables owing to Fiona Bissell and determining whether these should be treated as reimbursements or moved to a Director Loan Account.
- Confirming payroll, super and ATO balances reconcile.
- Aged Receivables are clean and do not require significant work.
- We estimate 10–15 hours for the initial cleanup, with the Fiona Bissell Work Invoices account being the main unknown and potentially affecting the final time required.
Notes (Fees)
Fees will be invoiced per week - $138 plus GST plus time spent on clean up, which will be capped at 12 hours.
Signature
By submitting this form, you confirm the commencement date is one business day after submission, the fees for your selected package, and that you have read and accepted the Letter of Engagement and this Agreement.
Your Signature
Date
22 September 2026 at 2:30:46 pm
Our Complimentary Offer to You...
03 Next Steps
Once your agreement is submitted, you’ll receive confirmation, a copy of your agreement, and a welcome email outlining the next steps.
From there, we’ll take it — getting onboarding underway and guiding your accounts so your bookkeeping reveals what really matters.
A clear starting point
with no pressure
to continue.
Month-to-month.
No long-term
contracts.
Fees agreed upfront.
No unexpected
charges.
Accurate, compliant bookkeeping done right.
*Subject to timely client information.
Our goal is simple — accurate books, clear numbers, and support.
Clear analytics. Practical advice. Guidance over glory.
Bookkeeping that reveals what matters.
Appendix
Service Level Guide (Cost Summary)
Our Service Guide explains how we work with you — from setup and compliance through to clear, confident financial insight.
Our Approach is practical and structured, designed to make things clear and manageable at every stage. Use this guide to understand what’s included -to choose a level of support that’s right for you.
Our Packages have been designed with you in mind — and if you’re simply after straightforward bookkeeping support, feel free to call us to discuss a solution tailored to your specific needs.
The Sherpa Difference
* Indicative package ranges based on team size and complexity. Final inclusions are confirmed following a brief assessment.
Best Suited For:
Transactions/
month
Payroll
Inclusions
Monthly
Investment (AUD)
SERVICE LEVEL GUIDE - "Where you fit, not what you’re sold."
01 Launch Package
Start Ups,
Sole Traders &
Small Teams
Primary Outcome: Clean Financial Foundations & First Steps
Up to 200 transactions/mth
Up to 5 Employees
Bank Reconciliations,
BAS, Email Support
Set Up: $90/hr
Ongoing:
$200-600/mth
02 Base Package
Growing Teams & Compliant Focused Business Owners
Up to 300 transactions/mth
Up to 10
Employees
Weekly
Reconciliations,
Basic Reports
$450-900/mth
Primary Outcome: Clear, Compliant & Reliable. Peace of Mind.
03 Trail Package
Established & Growth Focused Business Owners
Primary Outcome: Clarity, Cash & Insight. Better Decisions.
Up to 500 transactions/mth
Up to 20
Employees
Daily,
Reconciliations,
Full Reporting
$900-1600/mth
04 Summit Package
Established Businesses /
Enterprise Solutions
Primary Outcome: Guidance & Strategic Support
Custom Solution With Real-Time Reporting
20+
Employees
Insights &
Priority Support
From $1800/mth