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Remote Administration Coordinator

Posted: Thursday 7th May, 2026

Remote (Gold Coast-based preferred)

Reports To: Director / Practice Owner

Part-Time to Full-Time (30+ hours per week)

Salary - Pending Experience

Start Date: Immediate for right candidate.

Not all Administration Co-ordinators are the same — and neither is this role.

You’ll help keep everything moving — supporting the team, creating structure, and helping clients feel looked after from the very first interaction.

If you’re organised, proactive, and take pride in getting the details right, keep reading.

Sherpa Ethos

At Sherpa Bookkeeping, our ethos is simple:

Clear analytics. Practical advice. Guidance over glory.

Sherpa Bookkeeping supports growing trade and construction businesses with streamlined financial and operational support. As our client base continues to grow, we are looking for a proactive and organised Administration Coordinator to support our expanding operations arm.

This is primarily a remote role, however the successful candidate will need to be available to attend in-person site meetings on the Gold Coast approximately once per fortnight.

Job Type: (Part to Full Time)

Flexible structure — (30+ hours per week). Full-Time for the right candidate, or part-time with a clear pathway to full-time as the role grows.

Role Purpose

This role is ideal for someone who enjoys variety, thrives in a fast-paced environment, and has experience supporting construction, trades, or service-based businesses. You will work closely with business owners, project teams, and clients to help keep projects, communication, and administration running smoothly.

Experience with Simpro and/or Buildxact is highly desirable.

Key Responsibilities

General administration and operational support
Managing incoming calls, emails, and client enquiries
Scheduling jobs, coordinating trades, and tracking workflows
Data entry and maintaining accurate job and client records
Assisting with invoicing, purchase orders, and supplier coordination
Supporting project managers and business owners with admin tasks
Updating and maintaining information within Simpro and/or Buildxact
Liaising professionally with clients, suppliers, and subcontractors
Assisting with reporting, workflow management, and process improvements
Attending site meetings on the Gold Coast once per fortnight

Skills & Experience

Previous administration experience, preferably within construction, trades, or service industries
Experience with Simpro and/or Buildxact preferred
Strong organisational and time management skills
Excellent communication and customer service skills
High attention to detail and ability to prioritise tasks
Comfortable working independently in a remote environment
Strong computer skills including Microsoft Office and cloud-based systems
Reliable internet connection and home office setup