Agreement

Client Letter of Engagement/

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Your Services.
Your Scope. Your Engagement.

Introduction

01 Letter of Engagement

02 Agreement

03 Next Steps

Introduction

At Sherpa Bookkeeping, our approach is simple: clear analytics, practical advice, and guidance over glory. Our role is to maintain accurate financial records and provide insights that help reveal what matters most in your business.

This agreement outlines the services we will provide, our shared responsibilities, and the terms of our engagement so expectations are clear from the outset.

01 Letter of Engagement

Thank you for choosing Sherpa Bookkeeping to support your business.

This Agreement outlines the terms of our engagement and the services we will provide. This Agreement continues until terminated in writing.

Scope of Services

Sherpa will provide bookkeeping and/or advisory services as selected by you and outlined in the following packages.

Services include:

Bank, credit card and loan reconciliations
Accounts payable and receivable management
Payroll processing and compliance
BAS/IAS preparation and lodgement (as a registered BAS Agent)
Superannuation processing
Management reporting
General ledger maintenance
Year-end support and liaison with your tax agent

Services outside the agreed package will be quoted separately or may require a tier upgrade. Sherpa may use cloud-based and AI-assisted systems to deliver services efficiently.

Responsibilities

Client Responsibilities

Provide timely, accurate and complete information
Maintain responsibility for business decisions and compliance obligations
Ensure all records supplied are correct

Sherpa Responsibilities

Perform services with due care, skill and confidentiality
Comply with relevant laws, including the Tax Agent Services Act
Maintain professional and ethical standards
Communicate promptly regarding issues or requirements

Fees & Payment Terms

Service Model

Fixed fee packages (detailed below):
- Set up - hourly rate - invoiced weekly
- Launch & Base – invoiced monthly
- Trail & Summit – invoiced weekly
Hourly rate: $90 per hour (additional services, clean-up work, client setup)

Payment Terms

Invoices payable within 7 days
Services may be suspended for overdue accounts

Software subscriptions (e.g., Xero, Dext)

Are billed separately unless otherwise stated.

Software & Third Parties

Sherpa may recommend or facilitate software integrations but is not responsible for third-party system failures or outages.

Termination

Either party may terminate this Agreement with 30 days’ written notice. Immediate termination may occur for non-payment, breach, or misconduct. Outstanding fees remain payable upon termination.

Confidentiality

All client information will be kept confidential unless disclosure is required by law or authorised by the Client.

Limitation of Liability

To the extent permitted by law:

Liability is limited to fees paid in the preceding 3 months
Sherpa is not liable for indirect or consequential losses

Sherpa is not responsible for penalties resulting from incomplete or incorrect client information.

Professional Standards & Variations

Sherpa provides bookkeeping and advisory services only and does

not provide audit, taxation, legal or financial product advice unless

agreed in writing.

Service tiers may be varied with 30 days’ written notice.

02 Agreement

Your Monthly Service Fee would be: per month

This fee is based on the current transaction volume and scope discussed. Final pricing may be adjusted if the transaction volume materially changes.

Software subscriptions (such as Xero or rostering systems) are additional where applicable.

$375

Agreement

This agreement is between:

Sherpa Bookkeeping

(ABN: 45 197 060 753)

and

Client:

First Name*

April

Last Name*

Kuipers

Email*

info@fluidityandfriends.com

Company Name*

Fluidity and Friends

ABN*

72 902 670 710

Address*

12 Riverside Cres

Suburb/City*

Brunswick Heads

State*

NSW

Post Code*

2483

Your Recommended Package

Your Recommended Package*

Custom Quote

Confirmed Price / Mth*

$375

Payroll:

(Current No. of Employees)*

Transactions:

(Average Number/Mth)*

Notes (Package)

Our aim is to give you more than accurate bookkeeping. We want to help you understand your numbers, improve your financial processes and feel confident about where your business is heading.

Your tailored service will include:

Financial review and corrections – Review your Profit & Loss, identify and correct errors, and ensure income and expenses are recorded accurately. Note, Income Tax is currently sitting incorrectly in accounts.

Budget preparation – Develop a practical business budget to help you plan ahead, manage expenses and set realistic financial goals.

Financial reporting & action items – Provide easy-to-understand reports highlighting business performance, areas for improvement and practical actions to keep your business on track.

Accounts Receivable support – Help manage outstanding customer invoices and improve payment collection.

Accounts Payable support – Assist with supplier bills, upcoming payments and keeping your obligations organised.

Receipt capture and expense management – Establish a simple process for collecting and recording receipts, reducing paperwork and missing documentation.

Bank reconciliation and transaction accuracy – Keep your accounts up to date so you can rely on the information when making business decisions.

Ongoing guidance and support – Help answer questions, identify potential issues early and improve your bookkeeping processes as your business grows.

The goal is simple: Less time worrying about the bookkeeping, better visibility over your finances and clear, practical information to help you make informed business decisions.

Fees (If Applicable)

Rates

Project Work (or Additional's)

Catch up included

Notes (Fees)

Signature

By submitting this form, you confirm the commencement date is one business day after submission, the fees for your selected package, and that you have read and accepted the Letter of Engagement and this Agreement.

I have read, understand, and agree to the Letter of Engagement & Agreement.

Your Signature