Sherpa Bookkeeping Client Engagement
Quote For Review
Introduction
01 Your Current Position
02 Recommended Support Level
03 What's Included
04 Investment (Quote)
05 Next Steps
Introduction
Thank you for the opportunity to support your business.
Based on our discussion, the following quote outlines the recommended bookkeeping support and associated fees designed to keep your records accurate, compliant, and up to date.
01 Your Current Position
Based on our conversation, we understand the current priorities include:
Key Issues Identified:
IAS Compliance - Outstanding IAS lodgements require immediate attention.
Superannuation Compliance - Super obligations are currently non-compliant and require reconciliation and remediation.
Cash-Flow Management - Limited cash reserves and no robust forward cash-flow forecasting process.
Inventory & Cin7 - Cin7 is yet to launch, limiting visibility over inventory accuracy, ageing, stock turns and product costs.
Channel Profitability - No reliable gross margin or P&L reporting by retail, wholesale and international channels. Business has shown significant losses, outside of September 2025 when Grant was received
Budget Reporting - No effective budget-versus-actual reporting framework currently established.
Payables Management - High creditor balances and ageing require review and active management.
Balance Sheet Reconciliation - Clearing, suspense and legacy accounts require clean-up and reconciliation.
Management Reporting - A structured monthly and weekly reporting framework is required covering profitability, cash, working capital, compliance and key financial risks.
Cost & Margin Control - Significant volatility in gross margin and operating costs requires stronger monitoring of COGS, material costs and expenditure.
Financial Sustainability - Ongoing trading losses and significant negative net assets require improved profitability planning and active financial oversight.
02 Recommended Support Level
Based on the volume of transactions and operational requirements of your business, we recommend the following support level.
Recommended Package:
This level of support is designed to ensure your bookkeeping remains accurate, compliant, and organised so you can focus on running the business.
Summit
03 What's Included
Your bookkeeping support includes the following based on your team size and complexity.
The Sherpa Difference
1
Compliance & Core Bookkeeping (“Done right, on time & ATO-ready.”)
Owner Confidence & Peace of Mind
Catch up meeting on your preferred platform
ADD-ONS: Speak with your Sherpa Consultant.
Calm, structured guidance during a high-stress phase
Email support during setup phase
Accounts Receivable
Wages Cost Optimisation
Basic app stack integration
BAS Preparation and Lodgement
KPIs & benchmarks
Bank, credit card & POS integrations and ongoing reconciliations
Simple startup cash flow plan (first 90 days)
“What to track from day one” KPI starter list
ADD-ONS: Speak with your Sherpa Consultant.
Business structure & registration checklist (ABN, GST, PAYG, super)
Basic break-even & wage cost guidance
Superannuation setup
ADD-ONS: Speak with your Sherpa Consultant.
Accounting software setup (Xero / equivalent)
Receipt & invoice capture automation
Establish and integrate time and attendance software
Payroll & STP setup and ongoing processing for up to 5 employees
Plain-English Startup Sherpa Playbook
Chart of accounts tailored to your specific industry
ADD-ONS: Speak with your Sherpa Consultant.
Break-even & wage cost guidance
Accountability, Action Plan & Directory
KPI Reports
Receipt Capture
Payroll, Super, STP
Margin & Pricing Analysis
Weekly or Monthly
Weekly or Monthly- Variations in Costs
Weekly or Monthly - Clear Explanations
Strategy & Advisory Sessions
ADD-ONS: Speak with your Sherpa Consultant.
Scenario Modelling
Cash Flow Tracking
Decision Support Between Meetings
Revenue vs Profit Analysis
Monthly P&L & Balance Sheet
13 Week Cash Flow Forecasting
Sustainability and Profit Planning
Bank Reconciliation
Accounts Payable
Weekly or Monthly - Error Checking
Automation & Workflows
What Changed / Why It Matters
Weekly or Monthly - Budget Variance*
BAS & IAS Compliant - GST
Benchmark Analysis
No Inclusions in this package.
✔ Business setup + foundations, not ongoing processing.
2
Financial Clarity (“Know what the numbers are telling you-in plain English.”)
Owner Confidence & Peace of Mind
Catch up meeting on your preferred platform
ADD-ONS: Speak with your Sherpa Consultant.
Calm, structured guidance during a high-stress phase
Email support during setup phase
Accounts Receivable
Wages Cost Optimisation
Basic app stack integration
BAS Preparation and Lodgement
KPIs & benchmarks
Bank, credit card & POS integrations and ongoing reconciliations
Simple startup cash flow plan (first 90 days)
“What to track from day one” KPI starter list
ADD-ONS: Speak with your Sherpa Consultant.
Business structure & registration checklist (ABN, GST, PAYG, super)
Basic break-even & wage cost guidance
Superannuation setup
ADD-ONS: Speak with your Sherpa Consultant.
Accounting software setup (Xero / equivalent)
Receipt & invoice capture automation
Establish and integrate time and attendance software
Payroll & STP setup and ongoing processing for up to 5 employees
Plain-English Startup Sherpa Playbook
Chart of accounts tailored to your specific industry
ADD-ONS: Speak with your Sherpa Consultant.
Break-even & wage cost guidance
Accountability, Action Plan & Directory
KPI Reports
Receipt Capture
Payroll, Super, STP
Margin & Pricing Analysis
Weekly or Monthly
Weekly or Monthly- Variations in Costs
Weekly or Monthly - Clear Explanations
Strategy & Advisory Sessions
ADD-ONS: Speak with your Sherpa Consultant.
Scenario Modelling
Cash Flow Tracking
Decision Support Between Meetings
Revenue vs Profit Analysis
Monthly P&L & Balance Sheet
13 Week Cash Flow Forecasting
Sustainability and Profit Planning
Bank Reconciliation
Accounts Payable
Weekly or Monthly - Error Checking
Automation & Workflows
What Changed / Why It Matters
Weekly or Monthly - Budget Variance*
BAS & IAS Compliant - GST
Benchmark Analysis
No Inclusions in this package.
✔ This is clarity for understanding, not monthly reporting yet.
✔ Coaching on how to read the map.
3
Time & Cash Control (“Stop reacting. Start planning. Systems & Visibility that Reduce Stress.”)
Owner Confidence & Peace of Mind
Catch up meeting on your preferred platform
ADD-ONS: Speak with your Sherpa Consultant.
Calm, structured guidance during a high-stress phase
Email support during setup phase
Accounts Receivable
Wages Cost Optimisation
Basic app stack integration
BAS Preparation and Lodgement
KPIs & benchmarks
Bank, credit card & POS integrations and ongoing reconciliations
Simple startup cash flow plan (first 90 days)
“What to track from day one” KPI starter list
ADD-ONS: Speak with your Sherpa Consultant.
Business structure & registration checklist (ABN, GST, PAYG, super)
Basic break-even & wage cost guidance
Superannuation setup
ADD-ONS: Speak with your Sherpa Consultant.
Accounting software setup (Xero / equivalent)
Receipt & invoice capture automation
Establish and integrate time and attendance software
Payroll & STP setup and ongoing processing for up to 5 employees
Plain-English Startup Sherpa Playbook
Chart of accounts tailored to your specific industry
ADD-ONS: Speak with your Sherpa Consultant.
Break-even & wage cost guidance
Accountability, Action Plan & Directory
KPI Reports
Receipt Capture
Payroll, Super, STP
Margin & Pricing Analysis
Weekly or Monthly
Weekly or Monthly- Variations in Costs
Weekly or Monthly - Clear Explanations
Strategy & Advisory Sessions
ADD-ONS: Speak with your Sherpa Consultant.
Scenario Modelling
Cash Flow Tracking
Decision Support Between Meetings
Revenue vs Profit Analysis
Monthly P&L & Balance Sheet
13 Week Cash Flow Forecasting
Sustainability and Profit Planning
Bank Reconciliation
Accounts Payable
Weekly or Monthly - Error Checking
Automation & Workflows
What Changed / Why It Matters
Weekly or Monthly - Budget Variance*
BAS & IAS Compliant - GST
Benchmark Analysis
No Inclusions in this package.
✔ This is preventative cash control, not forecasting or scenario modelling.
4
Profit & Industry Specific Insight.
(“Busy doesn’t always mean profitable.
- Where profit is made, lost, or quietly leaking.”)
Owner Confidence & Peace of Mind
Catch up meeting on your preferred platform
ADD-ONS: Speak with your Sherpa Consultant.
Calm, structured guidance during a high-stress phase
Email support during setup phase
Accounts Receivable
Wages Cost Optimisation
Basic app stack integration
BAS Preparation and Lodgement
KPIs & benchmarks
Bank, credit card & POS integrations and ongoing reconciliations
Simple startup cash flow plan (first 90 days)
“What to track from day one” KPI starter list
ADD-ONS: Speak with your Sherpa Consultant.
Business structure & registration checklist (ABN, GST, PAYG, super)
Basic break-even & wage cost guidance
Superannuation setup
ADD-ONS: Speak with your Sherpa Consultant.
Accounting software setup (Xero / equivalent)
Receipt & invoice capture automation
Establish and integrate time and attendance software
Payroll & STP setup and ongoing processing for up to 5 employees
Plain-English Startup Sherpa Playbook
Chart of accounts tailored to your specific industry
ADD-ONS: Speak with your Sherpa Consultant.
Break-even & wage cost guidance
Accountability, Action Plan & Directory
KPI Reports
Receipt Capture
Payroll, Super, STP
Margin & Pricing Analysis
Weekly or Monthly
Weekly or Monthly- Variations in Costs
Weekly or Monthly - Clear Explanations
Strategy & Advisory Sessions
ADD-ONS: Speak with your Sherpa Consultant.
Scenario Modelling
Cash Flow Tracking
Decision Support Between Meetings
Revenue vs Profit Analysis
Monthly P&L & Balance Sheet
13 Week Cash Flow Forecasting
Sustainability and Profit Planning
Bank Reconciliation
Accounts Payable
Weekly or Monthly - Error Checking
Automation & Workflows
What Changed / Why It Matters
Weekly or Monthly - Budget Variance*
BAS & IAS Compliant - GST
Benchmark Analysis
No Inclusions in this package.
✔ You’re setting the profit lens early, no margin analysis or KPI dashboards.
5
Guidance & Growth Support (“Help deciding what to do next.”)
Owner Confidence & Peace of Mind
Catch up meeting on your preferred platform
ADD-ONS: Speak with your Sherpa Consultant.
Calm, structured guidance during a high-stress phase
Email support during setup phase
Accounts Receivable
Wages Cost Optimisation
Basic app stack integration
BAS Preparation and Lodgement
KPIs & benchmarks
Bank, credit card & POS integrations and ongoing reconciliations
Simple startup cash flow plan (first 90 days)
“What to track from day one” KPI starter list
ADD-ONS: Speak with your Sherpa Consultant.
Business structure & registration checklist (ABN, GST, PAYG, super)
Basic break-even & wage cost guidance
Superannuation setup
ADD-ONS: Speak with your Sherpa Consultant.
Accounting software setup (Xero / equivalent)
Receipt & invoice capture automation
Establish and integrate time and attendance software
Payroll & STP setup and ongoing processing for up to 5 employees
Plain-English Startup Sherpa Playbook
Chart of accounts tailored to your specific industry
ADD-ONS: Speak with your Sherpa Consultant.
Break-even & wage cost guidance
Accountability, Action Plan & Directory
KPI Reports
Receipt Capture
Payroll, Super, STP
Margin & Pricing Analysis
Weekly or Monthly
Weekly or Monthly- Variations in Costs
Weekly or Monthly - Clear Explanations
Strategy & Advisory Sessions
ADD-ONS: Speak with your Sherpa Consultant.
Scenario Modelling
Cash Flow Tracking
Decision Support Between Meetings
Revenue vs Profit Analysis
Monthly P&L & Balance Sheet
13 Week Cash Flow Forecasting
Sustainability and Profit Planning
Bank Reconciliation
Accounts Payable
Weekly or Monthly - Error Checking
Automation & Workflows
What Changed / Why It Matters
Weekly or Monthly - Budget Variance*
BAS & IAS Compliant - GST
Benchmark Analysis
No Inclusions in this package.
✔ This is confidence-building guidance, not advisory cadence.
04 Investment (Quote)
Your Monthly Service Fee would be: per month.
This fee is based on the current transaction volume and scope discussed. Final pricing may be adjusted if the transaction volume materially changes.
Software subscriptions (such as Xero or rostering systems) are additional where applicable.
$7,500
Quote
Client:
First Name*
Theme
Last Name*
Rains
Company Name*
Synthesis Organics
ABN*
76 641 473 127
Address*
736 Federal Drive
Suburb/City*
Federal
State*
NSW
Post Code*
2480
Your Recommended Package
Your Recommended Package*
Summit
Confirmed Price / Mth*
$7,750 plus GST
Payroll:
(Current No. of Employees)*
13
Transactions:
(Average Number/Mth)*
800
Notes (Package)
Payroll & Compliance
- Payroll completed every Tuesday, lodged and finalised.
- SGL released following payroll processing.
- Superannuation obligations monitored and reconciled.
- IAS/BAS and statutory obligations monitored to maintain ongoing compliance.
Weekly Finance Management
- Bank, credit card, payment gateway and key balance sheet accounts reconciled weekly.
- Accounts payable and receivable reviewed, with overdue or material items identified.
- Cash position and upcoming commitments monitored.
- Finance exceptions and reconciliation issues escalated for management attention.
Cin7, Inventory & COGS
- Cin7 ↔ Xero reconciliation maintained following Cin7 implementation.
- Inventory balances reconciled between systems.
- Maintain integrity of inventory valuation and COGS.
- Review stock movements, adjustments and material reconciliation exceptions.
- Support accurate reporting of product and channel margins.
Operational Intelligence - Weekly
A concise Weekly Operational Intelligence Report providing management with early visibility of business performance, including:
- Revenue and sales performance
- Cash position
- Gross margin / COGS
- Labour costs
- Inventory indicators
- Receivables and payables
- Key operational movements
- Risks, exceptions and priority actions
Operational Intelligence - Monthly
A more comprehensive Monthly Operational Intelligence Report, including:
- Revenue vs budget/forecast
- Gross margin and channel performance
- P&L and profitability
- Actual vs budget
- Cash flow and forward cash position
- Inventory and stock health
- Labour performance
- Debtors and creditors
- Statutory compliance status
- Cin7/Xero reconciliation status
- Key management risks and opportunities
Month-End Finance
- Complete month-end reconciliations and review.
- Review P&L and balance sheet integrity.
- Investigate unusual transactions, variances and outstanding reconciliation items.
- Ensure financial information is reliable before management reporting is produced.
Commercial Terms
The account will be invoiced and paid weekly, reflecting the ongoing weekly finance management, payroll and Operational Intelligence service.
Fees (If Applicable)
Rates
Clean Up: $120/hr, Hourly: $90/hr
Project Work (or Additional's)
Initial Remediation & Clean-Up
Additional work - billed as required
Sherpa will undertake an initial review and remediation of the finance function to establish accurate records, address compliance issues and provide a reliable foundation for ongoing reporting.
- ATO & Statutory Compliance: Review all outstanding or overdue ATO obligations, including BAS/IAS, PAYG withholding and applicable lodgements and payments.
- ATO Reconciliation: Reconcile ATO accounts to Xero and lodged activity statements, investigating and correcting discrepancies.
- Payroll, STP & Superannuation: Reconcile payroll, STP, PAYG withholding and superannuation, identifying late, missed or short payments. Where super is non-compliant, prepare the required Superannuation Guarantee Charge (SGC) obligations and necessary accounting adjustments.
- Bank & Clearing Accounts: Ensure bank, credit card, payment gateway and clearing accounts are fully reconciled and outstanding items investigated.
- GST Review: Review GST coding and supporting source documentation, correcting identified errors where required.
- Accounts Receivable & Payable: Establish the integrity of AR and AP, including reconciliation of supplier invoices and statements and processing necessary adjustments.
- Balance Sheet Integrity: Complete a full balance-sheet reconciliation, including director/shareholder, loan, payroll, tax and other material accounts.
- Cin7 ↔ Xero Review: Review the Cin7/Xero integration and reconciliation, including inventory valuation, purchases, COGS, stock movements, account mapping and integration exceptions.
- Inventory Adjustments: Prepare required journals for inventory adjustments, negative stock and unusual or unreconciled inventory movements.
- Budget Implementation: Finalise the agreed budget and enter it into Xero to enable meaningful budget-versus-actual monthly reporting.
- Other Exceptions Identified: Investigate and remediate additional bookkeeping, payroll, tax, compliance or financial-record issues identified during the review.
- Audit Trail & Accountant Liaison
Sherpa will maintain a supporting audit trail outside Xero documenting material reconciliations, adjustments, issues identified and actions taken, and will liaise with the client's accountant where required.
This remediation work is outside the ongoing weekly service and will be billed additionally as required. Where significant additional work is identified, Sherpa will discuss the scope with management before proceeding.
Notes (Fees)
Prepare initial Health Check report
Prepare June BAS
Reconcile to EOFY, correct errors and prepare Accountants Pack to enable preparation of FY 26 CTR
Report on KPI's identified
Assist with business profitability
Compliance Calendar prepared
Monthly Finance Sign-Off
Cin7 boundary
Sherpa owns the financial reconciliation and integrity once operational:
- Sherpa: Cin7 ↔ Xero reconciliation, inventory GL reconciliation, purchases/COGS integrity, mapping exceptions, financial investigation and reporting.
- Cin7 consultant / Operations: system configuration, workflows, SKU setup, BOMs/product structures, warehouse processes, integrations and operational stock-control configuration.
05 Next Steps
To accept your quote, please review and complete your Letter of Engagement and Agreement using the link above.
Once completed, we will commence onboarding and begin preparing your accounts.
A clear starting point
with no pressure
to continue.
Month-to-month.
No long-term
contracts.
Fees agreed upfront.
No unexpected
charges.
Accurate, compliant bookkeeping done right.
*Subject to timely client information.
Our goal is simple — accurate books, clear numbers, and support.
Clear analytics. Practical advice. Guidance over glory.
Bookkeeping that reveals what matters.
Appendix
Service Level Guide (Cost Summary)
Our Service Guide explains how we work with you — from setup and compliance through to clear, confident financial insight.
Our Approach is practical and structured, designed to make things clear and manageable at every stage. Use this guide to understand what’s included -to choose a level of support that’s right for you.
Our Packages have been designed with you in mind — and if you’re simply after straightforward bookkeeping support, feel free to call us to discuss a solution tailored to your specific needs.
The Sherpa Difference
* Indicative package ranges based on team size and complexity. Final inclusions are confirmed following a brief assessment.
Best Suited For:
Transactions/
month
Payroll
Inclusions
Monthly
Investment (AUD)
SERVICE LEVEL GUIDE - "Where you fit, not what you’re sold."
01 Launch Package
Start Ups,
Sole Traders &
Small Teams
Primary Outcome: Clean Financial Foundations & First Steps
Up to 200 transactions/mth
Up to 5 Employees
Bank Reconciliations,
BAS, Email Support
Set Up: $90/hr
Ongoing:
$200-600/mth
02 Base Package
Growing Teams & Compliant Focused Business Owners
Up to 300 transactions/mth
Up to 10
Employees
Weekly
Reconciliations,
Basic Reports
$450-900/mth
Primary Outcome: Clear, Compliant & Reliable. Peace of Mind.
03 Trail Package
Established & Growth Focused Business Owners
Primary Outcome: Clarity, Cash & Insight. Better Decisions.
Up to 500 transactions/mth
Up to 20
Employees
Daily,
Reconciliations,
Full Reporting
$900-1600/mth
04 Summit Package
Established Businesses /
Enterprise Solutions
Primary Outcome: Guidance & Strategic Support
Custom Solution With Real-Time Reporting
20+
Employees
Insights &
Priority Support
From $1800/mth